CALERA PUBLIC SCHOOLS
Filing, Processing, and Resolving Alleged Discrimination Complaints
(Students, Applicants, Employees, and Patrons)
A. Complaint-A written complaint of harassment or alleging any policy, procedure or practice that discriminates on the basis of race, color, national origin, sex/gender or disability.
B. Student Grievant-A students of Calera Public Schools who submits a complaint alleging discrimination based on race, color, national origin, religion, sex/gender, age, or disability.
C. Employee Grievant-An employee of the Calera Public Schools who submits a complaint alleging discrimination based on race, color, national origin, religion, sex/gender, age, disability, or veteran status.
D. Applicant Grievant (under ADA)- An applicant for employment of the Calera Public Schools or applicant who submits a complaint alleging discrimination based on race, color, national origin, religion, sex/gender, age disability or veteran status.
E. Title VI (if applicable), Title IX, Section 504, and ADA Coordinator-The person(s) designated to coordinate efforts to comply with and carry out responsibilities under Title VI of the Civil Rights Act of 1964, Title IX of the Education Amendments of 1972, Section 504 of the Rehabilitation Act of 1973, the Americans with Disabilities Act of 1990, and other state and federal laws addressing equal educational opportunity. The compliance coordinator is responsible for processing complaints and services as moderator and recorder during hearings.
F. Respondent-The person alleged to be responsible for the violation alleged in a complaint. The term may be used to designate persons with responsibility for a particular action or those persons with supervisory responsibility for procedures and policies in those areas covered in the complaint.
G. Day-Day means a working day. The calculation of days in complaint processing shall exclude Saturdays, Sundays, and holidays.
II. Pre-Filing Procedures
Prior to the filing of a written complaint, the student or employee is encouraged to visit with Mr. Parks or Mrs. Brown and reasonable effort should be made to resolve the problem or complaint.
III. Filing and Processing Complaints of Discrimination or Harassment
A. Grievant submits written complaint to compliance coordinator stating name, nature, and date of alleged violation; names of persons responsible (where known); and requested action. Complaint must be submitted within 30 days of alleged violation. Complaint forms are available from the superintendent’s office or the school’s web site.
B. Compliance Coordinator notifies respondent within 10 days and asks respondent to :
1. Confirm or deny facts
2. Indicate acceptance or rejection of student’s, employee’s, or applicant’s requested action or
3. Outline alternatives
C. Respondent submits answer within 10 days to compliance coordinator.
D. Within 10 days after receiving respondent’s answer, the compliance coordinator refers the written complaint and respondent’s answer to the principal. The compliance coordinator also schedules a hearing with the grievant, the respondent, and the principal.
E. Principal, Grievant, Respondent, and Compliance Coordinator conduct the hearing.
F. Principal issues, within 10 days after the hearing, a written decision to the student, employee, or applicant, and the compliance coordinator.
G. If the grievant or respondent is not satisfied with the decision, they must notify the compliance coordinator within 10 days and request a hearing with the superintendent.
H. Compliance Coordinator schedules, within 10 days of request, a hearing with the grievant, respondent, and superintendent.
I. Superintendent, Grievant, Respondent, and Compliance Coordinator conduct hearing.
J. Superintendent issues a decision within 10 days following the hearing.
K. If the grievant is not satisfied with the decision, they must notify the compliance coordinator within 10 days and request a hearing with the governing board.
L. Compliance Coordinator notifies the governing board within 10 days after receiving request. Compliance coordinator schedules hearing with the governing board. Hearing is to be conducted within 30 days from the date of notification to the governing board.
M. Governing Board or Hearing Panel established by the board, Grievant, and Compliance Coordinator conducts hearing.
N. The Governing Board issues a final written decision within 10 days after the hearing regarding the validity of the grievance and any action to be taken.
IV. General Provisions
A. Extension of time: Any time limits set by those procedures may be extended by mutual consent of parties involved. The total number of days from date that complaint is filed until complaint is resolved shall be no more than 180 days.
B. Access to regulations: The Calera School District shall provide copies of all regulations prohibiting discrimination on the basis of race, color, national origin, religion, sex/gender, age, qualified disability, or veteran status upon request.
C. Confidentiality of records: Complaint records will remain confidential unless permission is given by the parties involved to release such information. No complaint record shall be maintained on file for three years after complaint resolution.